Privacy notice

Draft prepared by the engineering team and pending review by counsel before launch. It describes what the site actually does today; it is not legal advice.

What this covers

This notice covers dispatchfuel.ai, the public marketing site. It does not cover the DispatchFuel.ai application, which has its own terms agreed with each carrier.

What we collect

Only what you type into one of two forms, and only when you submit it:

• Waitlist: work email and fleet size. Company name, what you are interested in, and notes are optional and are kept only if you give them.
• Pilot application: company name, your name, work email, phone, fleet size, number of trucks, monthly fuel spend range, fuel card provider and operating regions, plus notes if you give them.
• With each submission: the page you submitted from and any UTM campaign parameters in the link you arrived on.

We do not collect driver personal data, vehicle telematics or fuel-card transactions through this site. Those only enter the picture inside a signed pilot agreement.

Why we collect it

To contact you about DispatchFuel.ai availability, to judge whether a pilot is a fit, and to prepare for that pilot. That is the whole list. We do not sell, rent or share this data with advertisers or data brokers.

Analytics

The site is built to support Google Analytics, PostHog and Microsoft Clarity. Any that are enabled load only after the page is interactive, and the site sets no advertising cookies.

Where it is stored

Submissions are stored in a managed Postgres database (Supabase) hosted in the United States. Access requires an authenticated administrator; the public site can write a submission and cannot read any back.

When a submission arrives we send ourselves a notification through Resend, an email provider in the United States. That notification deliberately contains no personal details: it says which form was used, when, and the fleet-size range given, so that we know to go and look. Your name, email address, phone number and anything you wrote in a notes field stay in the database and are not sent to the email provider.

How long we keep it

Waitlist and pilot records are kept until launch outreach is complete or you ask us to delete them, and reviewed at least annually after that.

Your choices

Email hello@dispatchfuel.ai to see, correct or delete what you submitted, or to unsubscribe from launch updates. We will act on a deletion request within 30 days.

Security

Traffic is encrypted in transit. Submissions are validated on the server, rate limited by network address, and screened for automated abuse. The public site holds no credential that can read the database: it can only call two narrow functions that accept a submission. The one other key it holds sends the notification described above and can do nothing else.

Changes

If this notice changes materially we will update the date above and, where we have your email because you joined the waitlist, tell you.